Thanksgiving closure November 27-28

Santa Ana City Hall and some City facilities will be closed and there will be no street sweeping on Thursday, November 27, and Friday, November 28. Learn more.  

Bidding information

The City welcomes new suppliers and encourages you to offer your products and services to us. We hope the following information will be useful for you in doing business with the City.

Informal bids, valued less than $50,000, require competitive bidding. At their discretion, buyers may solicit quotes via phone, email, or internet. Bids are awarded to successful vendors based upon their ability to provide maximum quality goods and services at a minimum price. To ensure your quotation is evaluated fairly, all written quotes should include the following:

  • Item cost
  • Delivery cost
  • Applicable taxes
  • Delivery lead time
  • Vendor contact name and phone number and/or e-mail address

Formal bids

Valued at $50,000 and over, are solicited via competitive, sealed solicitations, which are accessible from the City's e-Procurement portal. All contract and/or product specifications and related bid documents are available for downloading at no charge. Vendors interested in being notified of bid opportunities in their line of business should register electronically on the City's Vendor Registration section of the website.

Note: When registering in PlanetBids, vendors should select all Categories applicable to their business. Vendors may select up to 20 Categories. The Categories selected upon registration determine how vendors are notified of bidding opportunities.

Public Works construction bids

Bids for Public Works Construction Projects are managed directly by the Public Works Agency.

Insurance

If your business with the city requires you to come onto city property, a copy of your company's current certificate of insurance meeting the city's requirements must be approved by the city before any work is scheduled.

For Standard insurance minimums please reach out to the Purchasing Division.  The City of Santa Ana reserves the right to modify these requirements based on the nature of the risks, scope of services, insurance coverages, or other special circumstances.  It is recommended that quotes for coverages be obtained prior to signing any contract or agreement.

Business License

The City of Santa Sana requires all persons transacting and carrying on business within the city to obtain a business license prior to commencing business in the city.  Business license applications are available at https://www.santa-ana.org/business-license-tax-forms/

Office Hours

Office hours are from 8:00 am to 5:00 pm, Monday through Friday. City Hall is closed on alternate Fridays. Vendors are encouraged to make appointments prior to visiting Purchasing Division personnel. Courtesy visits are not encouraged, as staff may not be available due to daily responsibilities. It is recommended that initial contact with other City departments be made through the Purchasing Division.

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