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FAQ Topic: Vendors and bidding

When does the vendor need insurance?

Each person, firm or association contracting with the City to perform any services for or on behalf of the City must provide proof of insurance that meets or exceeds City requirements.

What is an informal bid?

Informal bids, valued less than $25,000, require competitive bidding. At their discretion, buyers may solicit quotes via phone, fax, or internet. Bids are awarded to successful vendors based upon their ability to provide maximum quality goods and services at a minimum price. To ensure your quotation is evaluated fairly, all written quotes should include the … Continued

What is a formal bid?

A bid valued at $25,000 and over, are solicited via competitive, sealed Invitations For Bid (IFB), which are accessible from the City’s e-Procurement portal. Bids are awarded to the lowest responsible and responsive bidder meeting the City’s specifications.

How do I register as a vendor with the City?

The City’s bid management system allows vendors to register online, receive automated email notification of solicitations for goods and services pertinent to their businesses, obtain bid documents and specifications, submit bids online, and view bid results. Vendors must be registered in the system in order to download bid documents and submit bids online.

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