FAQ Topic: Vendors and bidding

Each person, firm or association contracting with the City to perform any services for or on behalf of the City must provide proof of insurance that meets or exceeds City requirements.

Anyone working on a public works project must be paid prevailing wages as determined by the Department of Industrial Relations (DIR). Projects of $1,000 or more must meet DIR’s apprenticeship requirements. Failure to comply with public works requirements can result in civil penalties, criminal prosecution, or both. Any contractor responding to and subcontractors listed on … Continued

Informal bids, valued less than $25,000, require competitive bidding. At their discretion, buyers may solicit quotes via phone, fax, or internet. Bids are awarded to successful vendors based upon their ability to provide maximum quality goods and services at a minimum price. To ensure your quotation is evaluated fairly, all written quotes should include the … Continued

A bid valued at $25,000 and over, are solicited via competitive, sealed Invitations For Bid (IFB), which are accessible from the City’s e-Procurement portal. Bids are awarded to the lowest responsible and responsive bidder meeting the City’s specifications.

The City’s bid management system allows vendors to register online, receive automated email notification of solicitations for goods and services pertinent to their businesses, obtain bid documents and specifications, submit bids online, and view bid results. Vendors must be registered in the system in order to download bid documents and submit bids online.