What are public records?

“Public records” include any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by City regardless of the manner in which the record has been stored. Please note that records are not inquiries and the City is under no legal obligation to create a record that does not already exist during the regular course of its business.

‘Writing’ means handwriting, typewriting, printing, photocopying, transmission by electronic mail or facsimile, photography, and every other means of recording upon any form of communication or representation, including letters, words, pictures, sounds, or symbols or any combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents.

“Member of the public” means any person except a member, agent, officer, or employee of federal, state, or local agency acting within the scope of his or her membership, agency, office, or employment.

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