The City of Santa Ana recognizes that technology has changed the nature and accessibility of government business information and the prospective use of that information. While committed to applying technology to improve access to information, we are strongly committed to protecting your online privacy.
The purpose of this statement is to inform you about the types of information we gather when you visit our web site, how we may use that information, whether we disclose it to anyone, the security precautions we take to protect your privacy, and how to contact us if you have questions or concerns.
COLLECTION OF INFORMATION
We collect information that is used for analysis and statistical purposes that help us manage the City of Santa Ana’s web site. Also, we collect information to assist us in delivering service and information to you.
(1) Information collected for statistical purposes
We automatically collect electronically generated information about your visit to our site, such as the date, type of browser used, and technical Internet protocol data. We collect this information about each user session from our use logs, and refer to it for statistical purposes.
(2) Information provided when using our interactive forms and functions
This information may include such things as name, address, telephone number, e-mail address and other personal and business data, depending on that particular service you use. We collect only those data necessary to provide the service that you are requesting.
USE OF INFORMATION
If you send us an e-mail message with a question or comment that contains personally identifying information, or fill out a form that transmits this information, we will only use the personally identifiable information to respond to your request and analyze trends. We may redirect your message to another government agency or person in a better position to answer your question.
In order to provide you with the ability to receive directed e-mail information in which you have expressed an interest, it is necessary for the City of Santa Ana to collect your e-mail address. This information is used only for e-mail distribution to the specific list or lists for which you have registered. By agreeing to use this service, you are granting us permission to send you periodic e-mails only about topics for which you registered. The City of Santa Ana will use your e-mail address only for this permission based e-mail service.
DISCLOSURE TO THIRD PARTIES
As a government agency, the City of Santa Ana is governed by public records laws. Any information that we receive through use of our web site is subject to the same provisions as information provided on paper. Otherwise, we do not share personal identifying information with any third party without your permission. We disclose only in aggregate form our statistical analyses or users’ demographics to third parties. This information is not reported or released to any outside parties unless we are legally required to do so in connection with law enforcement investigations or other legal proceedings. Further, we do not reveal any e-mail address information to third parties for independent use unless you specifically authorize us to do so.
SALE OF DATA
The City of Santa Ana does not sell data for direct mail or advertising purposes.
The City of Santa Ana’s web servers contain state-of-the-art industry security precautions that aim to prevent personal information from being stolen or tampered with. If you submit a credit-card number, that information will be protected by secure server software (SSL), which encrypts all information before being securely sent across the Internet.
Also, we limit employee access to personally identifiable information to only those employees who need access to perform a specific job. All employees are kept up-to-date on our security and privacy practices.
Notwithstanding the foregoing, the City of Santa Ana cannot guarantee that your information will be completely protected from theft, loss, or unlawful distribution due to, without limitation, viruses, cyber attacks, hackers and other unauthorized users.
CONTROL OF PERSONAL INFORMATION
At any time while accessing our web site, any user while online may decline participation in any activity that asks for information (e.g., survey, e-mail, e-commerce). Your choice not to participate will in no way affect your ability to use any other feature on our site. We also offer you the permanent option to unsubscribe from any and all e-mail lists maintained for our listserv service. Users may at any time choose to remove themselves from any list.
No application on the City of Santa Ana’s web site specifically solicits information from minors or seeks to determine whether the visitor is a minor. Consequently, visitors should be aware that the collection of personal information requested from or volunteered by children online or by e-mail will be treated in the same manner as information given by an adult. This information may become a public record, and as such may be subject to public access. We ask that parents guide their children when children are asked to provide personal information online.
The City of Santa Ana has added a translation feature powered by Google Translate to assist citizens in understanding information on this website in a variety of foreign languages. Please be aware that Google Translate, a free third party service which the City does not control, provides automated computer translations that may not give you an exact translation all the time.
DISCLAIMER AND INDEMNIFICATION
The City of Santa Ana does not provide any warranties in connection with the use of its website. Users use the website in an “AS IS” condition, and Users proceed and provide any personal information at their own risk.
Under no circumstances will the City of Santa Ana and its officers, officials, employees, agents, and representatives be liable for any damages (including consequential, indirect, special, punitive, or indirect damages) based on claims relating to User’s use of the City’s website, including, without limitation, theft or loss of your information or data.
In exchange for using the City’s website and/or providing information to the City, you agree to indemnify and hold harmless the City of Santa Ana, its hosts, suppliers, licensors, officers, officials, employees, agents, and representatives from any claim, liability, loss, damage, cost, or expenses (including without limitation reasonable attorneys’ fees) arising out of or related to your use of the City of Santa Ana website, any materials downloaded or uploaded through the website, and any actions taken by you in connection with the website.
While the City of Santa Ana attempts to maintain current data throughout its website, we regret that this may not always be possible. Neither the City of Santa Ana, nor any agency, officer, nor employee of the City of Santa Ana warrants the accuracy, completeness, reliability, or timeliness of any information published on this system, nor endorses or recommends any content, viewpoint, products, resources, or services linked from this system and shall not be held liable for any losses caused by reliance on the accuracy, completeness, reliability, or timeliness of such information. Portions of such information may be incorrect, or not current. Any person or entity that relies on any information obtained from this system does so at his or her own risk.