The Santa Ana CARES Small Business Grant is aimed at assisting businesses and non-profits within the City of Santa Ana that have been affected by COVID-19. The funding, which is part of the CARES Act Coronavirus Relief Funds bill, will aid those businesses and non-profits that need assistance in surviving and recovering through this pandemic. Funding will be allocated in the form of grants, on a first come first served basis.
Size of the Grant - Up to $10,000
The Santa Ana CARES Small Business Grants will provide up to $10,000 for Santa Ana Businesses and non-profits with 25 or less full time equivalent (FTE) employees. Businesses that receive any Small Business CITY grants are limited to a cumulative total amount of $10,000 in grants. Businesses must be able to provide proof (receipts) that funds received were spent in accordance with Program requirements directly to the CITY through a CITY portal.
Business Must Have Been Affected by COVID-19
The business or non-profit must submit an attestation stating that it is impacted by COVID-19 in one of the following ways:
- Sales/revenue from the business are down more than 25% as a result of COVID-19 (from the time period of March 1, 2020 through present)
- The business has had to lay off at least one of its employees (full or part time)
- The business was forced to shut down by the state or local government
Businesses and non-profits must meet the following eligibility requirements:
- For-profit independently operated or Non-profit business located in Santa Ana
- Maximum of twenty-five (25) full time equivalent (FTE) employees or less (including the owner)
- Must have been in operation as of March 1, 2020
- Valid City Business License
- Valid Certificate of Occupancy
- No active code violations
- Valid identification
- Individuals that own or have interest in more than one business will be limited to one grant
- Businesses that have previously received City of Santa Ana Small Business Incentive Grants are eligible for up to $5,000 under this grant funding stream
- Businesses with active code violations
- Home based businesses and independent contractors
- Cannabis-related businesses
- Gambling facilities
- Adult entertainment businesses
Eligible Expenses of CARES Act Grant
Businesses and non-profits can use the funding on the following eligible expenses:
- Personal Protective Equipment (PPE)/cleaning and disinfecting supplies/inventory/services
- Technology (software/licensing/equipment) to automate systems or to allow for telecommute activities of employees
- Furniture, equipment, and supplies for expanded outdoor activities (dining/retail)
Ineligible Expenses of CARES Act Grant:
- Expenses that will be reimbursed by forgivable loans or grants such as the Small Business Administration Paycheck Protection Program (PPP), or other sources are not eligible
Disbursement of Funds
Small business and non-profit awardees will receive the approved funding in one disbursement via an Electronic Funds Transfer or Automated Clearing House (EFT or ACH).
First Come First Serve Basis
Applications will be reviewed and approved on a first come first serve basis.
Required Information/Documents to Qualify for Grant Award
- Business License
- Certificate of Occupancy
- Bank Statements for February 2020 and May 2020 (additional bank statements may be requested)
- Statement showing planned use of funds
- Employee list as of February 2020 and Employee list as of May 2020
- Non-Profit 990 or Non-profit Letter
Businesses are required to report how the funds were spent in accordance with Program requirements via a City provided portal. The business will need to provide the following:
- Certification regarding the use of grant funds will be required
- Documentation of grant expenses (Canceled checks, bank statements, credit card transactions)
Grant Administration – Managed Career Solutions
Managed Career Solutions (MCS) will administer the grant program on behalf of the City. MCS will accept, review, and approve applications, and issue grant payments.
Grant Application & Reporting Assistance – Orange County Small Business Development Center (OCSBDC)
The Orange County Small Business Development Center offers free consulting services to businesses. As part of this grant, businesses are strongly encouraged to connect with the OCSBDC prior to expending grant funds to ensure proper tracking of expenditures and assistance with reporting that will be required by the City.
The City will provide the business name and contact information to the OCSBDC.
If you have any questions regarding your application you may contact the grant support team at firstname.lastname@example.org or by phone 714-975-8311 Monday - Friday 9:00 am a 5:00 pm PST.
Business will certify to the following:
- Applicant has the authority to apply for this grant on behalf of the business described herein.
- Business agrees to submit post-expense reports via an online portal due on the following dates:
- December 30, 2020
- Business agrees to provide the City of Santa Ana its employees and representatives additional documentation for audit and reporting purposes and to assess the benefits derived from participating in the program. Such information may include, but is not limited to, profit loss statements, payroll records, and income certifications of new or retained employees. Business authorizes the release of said information to local, State and/or Federal agencies and to City of Santa Ana staff within five years of this date.
- This grant program is supported with Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”), Public Law 116-136, Section 601(a) of the Social Security Act, to prevent, prepare for, and respond to the coronavirus (“COVID-19”). According to Title 18, Section 1001 of the U.S. Code, it is a felony for any person to knowingly and willingly make false or fraudulent statement to any department of the United States Government. Business understands that any willful misrepresentation on this application could result in a fine and/or imprisonment under provision of the United States Criminal Code U.S.C. Title 18, Section 1001.
- Business agrees, that if awarded, the application becomes a binding contract between the business and the City of Santa Ana. Any violation of the program guidelines will result in the business promptly repaying the City any amount issued pursuant to this program.
- Business understands that City reserves the right to reject any and all applications.