Arts Relief Program

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The deadline has passed for this round of grants, but if you would like to add your name to the "Interest List" for possible future COVID-19 funding, click on the button below.

INTEREST LIST


NEW DEADLINE: Thursday, September 24, 2020 @ 5:00 pm

 

The City has allocated $500,000 to the COVID-19 Arts Relief Program aimed at assisting INDIVIDUAL ARTISTS and ARTS-RELATED NONPROFIT ORGANIZATIONS within the City of Santa Ana that have been affected by COVID-19.  The funding, which is part of the CARES Act Coronavirus Relief Funds bill, will aid those individuals and organizations that need assistance in surviving and recovering through this pandemic, in the form of grants. 

For ARTS-RELATED BUSINESSES with 25 or fewer full-time employees (including owners), please apply to the Santa Ana CARES Small Business Assistance Grant for up to $10,000.

 

Size of the Grant

The grant size for the COVID-19 Arts Relief Program will be based on demonstrated need and allocated as follows:

  • up to $50,000 per applicant for arts-related non-profit organizations
  • up to $1,000 per applicant for individual artists

Funding is meant to be used to support the survival and recovery of these entities within the city. Arts individuals and organizations must be able to show proof of need and of how the funds were spent.  Individual artists must show proof of need. 

Non-Profit and Individuals Must Have Been Affected by COVID-19

The non-profit applicant must prove that their organization has been affected by COVID-19 in at least one of the following ways:

  • Sales/revenues/incomes from the non-profit are down 25% or more compared to the previous three months (Prior to March 1, 2020)
  • The non-profit has had to lay off at least one of its employees (full or part time)
  • The non-profit was forced to shut down by the state or local government

The individual artist applicant must prove that they have been affected by COVID-19 in one of the following ways:

  • Experienced a loss of income due to COVID-19 because of: cancelled or terminated performances, exhibitions, program, classes, events, residencies, and/or contracts; organizational closures; or loss of non-arts supplemental income or job

Eligibility Requirements

Non-profits must meet the following eligibility requirements:

  • Must be a non-profit organization* 
  • Non-profit must be an arts & culture organization whose primary mission is artistic in nature.  Such organizations include but are not limited to museums, performing arts centers or presenters, orchestras, choral organizations, theatres, dance companies, literary arts centers, heritage sites, cinema & media arts organizations, arts education organizations, arts therapy organizations, and art festivals
  • Non-profit must meet the United States Small Business Administration definition of a small business concern.
  • Main place of non-profit must be within the City of Santa Ana
  • Home-based non-profits are eligible for grant funding and must have a current Santa Ana business license
  • Non-profit must provide proof of operations for the past 12 months in the City of Santa Ana. Must provide a current business license. (Nonprofit business license [$40] -- apply here
  • Non-profits who received prior Federal and state disaster funding are eligible; however, funding must be used on alternative eligible expenses
  • Receiving $10,000 or more from this Arts Relief Grant will disqualify the nonprofit from receiving any other CARES Act-funded grants from the City of Santa Ana

Individual artists must meet the following eligibility requirements:

  • Must work professionally or vocationally in the arts. Artists will have been an active participant in the arts community (those whose life’s work is the arts, regardless of the income derived from work in the arts)
  • Independent contractors and artists are eligible, including but not limited to working artists, teaching artists, actors, choreographers, costumers, craftspeople, curators, dancers, designers, directors, exhibit preparators, musicians, stage technicians, writers, and others employed in arts & culture professions
  • Must be a resident of the City of Santa Ana who is 21 years of age or older. Evidence of primary residence in Santa Ana must be provided
  • Individuals who received prior Federal and state disaster funding are eligible; however, funding must be used on alternative eligible expenses

* In order to qualify, non-profit must be eligible to receive federal funding.

Eligible Expenses for COVID-19 Arts Relief Program

Non-profits can use the funding on the following eligible expenses:

  • Rent
  • Payroll (may not be used to meet the same payrolls you are paying for from funds you received from the Paycheck Protection Program, but may be used to meet payroll after you have already depleted your Payroll Protection Program funds)
  • Utilities
  • Insurance
  • Accounts payable
  • Personal Protective Equipment (PPE)
  • Inventory

Disbursement of Funds

Individual and non-profit awardees will receive the approved funding in one disbursement and after submitting required documents.

Required Documents to Qualify for Grant Award

Both categories:

  • Grant Agreement/Application Affidavit
  • Statement describing grant fund use
  • W-9 form (will be sent after approval of application)
  • Additional information as requested

Individual Artists only:

  • California ID or driver’s license
  • Proof of residency in the City of Santa Ana (ex: utility bill)

Nonprofit Organizations only:

  • Two Bank Statements: April 2019 monthly bank statement and April 2020 monthly bank statement
  • Two Employee Lists: One from February 29, 2020 and one from April 30, 2020 (if applicable)
  • City of Santa Ana Business license 
    (Nonprofit business license [$40] -- apply here)

Reporting Guidelines

All arts organizations and individual artists are required to report how the funds were spent in accordance with Program requirements. They will need to provide the following:

  • Certification regarding the use of grant funds will be required
  • Documentation of grant expenses (canceled checks, bank statements, credit card transactions)

Grant Administration – Charitable Ventures

Charitable Ventures will administer the grant program on behalf of the City. Charitable Ventures will accept, review and approve applications, and issue grant payments.

Certifications

Arts individuals and organizations will certify to the following:

  • Applicant has the authority to apply for this grant on behalf of the organization described herein.
     
  • Organization agrees to submit post-expense reports via an online portal due on the following dates:
    • October 31, 2020
    • December 30, 2020
       
  • Arts individuals and organizations agree to provide the City of Santa Ana its employees and representatives additional documentation for audit and reporting purposes and to assess the benefits derived from participating in the program. Such information may include, but is not limited to, profit loss statements, payroll records, and income certifications of new or retained employees. Arts individuals and organizations authorizes the release of said information to local, State and/or Federal agencies and to City of Santa Ana staff within five years of this date.
     
  • This grant program is supported with Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”), Public Law 116-136, Section 601(a) of the Social Security Act, to prevent, prepare for, and respond to the coronavirus (“COVID-19”). According to Title 18, Section 1001 of the U.S. Code, it is a felony for any person to knowingly and willingly make false or fraudulent statement to any department of the United States Government. Organization understands that any willful misrepresentation on this application could result in a fine and/or imprisonment under provision of the United States Criminal Code U.S.C. Title 18, Section 1001.
     
  • Arts individuals and organizations agrees, that if awarded, the application becomes a binding contract between the arts individuals and organizations and the City of Santa Ana. Any violation of the program guidelines will result in the arts individuals and organizations promptly repaying the City any amount issued pursuant to this program.
     
  • Arts individuals and organizations understands that City reserves the right to reject any and all applications.

Download Documents

Program Guidelines

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