South Main Public Arts Initiative

NEW DEADLINE: FRIDAY, AUGUST 13, 2021 at 11:59 pm

 

Introduction

Thank you for your interest in creating a public art installation in the City of Santa Ana. The art design guidelines, application, and approval process were established in accordance with the City’s municipal code and policies. If you have any questions after reviewing this packet, please contact Gabriela Cramer at the Arts & Culture Office at GCramer@santa-ana.org or (714) 647-7626.

Request for Proposals (RFP)

The City of Santa Ana Public Works Agency is accepting proposals for the South Main Public Arts Initiative. To be considered, artists/teams will be required to present and submit a detailed conceptual design proposal that includes the following:

  • To-scale renderings of the proposed artistic enhancement, location, and orientation.
  • A written description of the materials to be used and written substantiation of their appropriateness. You may be asked to provide samples of the materials at a later date.
  • A timeline for the design, fabrication, and installation.
  • A written budget for all project costs.
  • A brief written narrative describing the concept, theme, and intent of the proposal -- it is highly recommended that you reference the "South Main Public Art Themes & Link" document at the end of both the Application Packet and the Project Description.
  • A resume/curriculum vitae.
  • Examples of prior work of artist/team relating to the proposed work.
  • You may submit multiple proposals; however, each needs to have its own complete application.
     

The deadline for online proposal submission is Friday, August 13, 2021 at 11:59 PM (PST) through Submittable.

Application Process - Quick Reference

    STEP 1: Submit South Main Project Public Art application online at https://cityofsantaana.submittable.com/submit.

    STEP 2: City staff review packet and verify all requirements have been met in order for application to move on to design review phase.

    STEP 3: The Arts & Culture Commission (ACC) reviews designs at their regular meeting. Proposals will be rated and discussed publicly.

    STEP 4: ACC ranks designs and applications.

    STEP 5: If budget becomes available, city staff selects proposal(s) and conducts interviews with artist(s)/team(s) to discuss implementation and final design features.

    STEP 6: Final design submission from artist/team and Agreement between artis/team and the City of Santa Ana.

    STEP 7: Artist/Team can move forward with art production and send photo documentation once completed.

     


    It is the goal of the City to develop art projects of the highest caliber that meet the diverse needs of the residents of Santa Ana. The City and its Arts & Culture Office are committed to ensuring that artists are selected in a well-documented and accountable fashion, are well matched to the project, and that the process is flexible and responsive to the project’s needs.
    The South Main Public Arts Initiative’s review and approval process is designed to provide for substantial input and participation by representatives from the Public Works Agency, the Arts & Culture Office, Santa Ana City Council, and other stakeholder groups in order to ensure that each project accommodates the requirements of the public place in which it is sited. The following factors will be taken into account in reviewing proposals for new works:

    • Artworks will have reasonable maintenance requirements as specified by the artist/team and these requirements shall be compatible with routine city maintenance procedures.
    • Artworks will be designed in consideration of public safety.
    • The design of artworks will take into consideration issues associated with public spaces such as security, theft, vandalism, etc.
    • The design of artworks will take into account the specific needs and use patterns of the public space in which they will be located.
      For example in medians and parks, artworks will not block critical view corridors or impede public usage of key open space.
    • Refer to “South Main Public Arts Initiative Description” document for specific guidelines regarding the 8 potential art installation ideas.

     

    1. Complete your application.

      • Online proposals submitted at Submittable.com only. Email, faxed, or hand-delivered materials not accepted.
      • Submit applications here: https://cityofsantaana.submittable.com/submit
      • Application materials due Friday, August 13, 2021 at 11:59 PM (PST).
      • Access to Submittable is best using Google’s Chrome browser.
      • The online application will prompt you to submit the information directly into the fields and to upload submission materials.
      • Once submitted, you will receive a confirmation email from Submittable. Check your spam/junk folder as it may be sent there by your email provider.
      • The City strongly recommends submitting the application at least 5 days prior to the deadline to give ample time to troubleshoot.
      • You may submit multiple proposals; however, each needs to have its own complete application.
    2. The Arts & Culture Commission application review.

      • Arts & Culture Commissioners (ACC) will review each application individually ahead of the designated public meeting.
      • ACC will then discuss their ratings at their regular public meetings (3rd Thursday of every month at 5:30 pm).
      • ACC will review proposed art project to ensure: artistic quality, design integrity, and appropriateness to the location (refer to “South Main Public Arts Initiative Description” document for details about the 3 designated locations + "South Main Public Art Themes & Link" document at the end of the Application and Project Description).
      • ACC will rank applications and submit final rankings to city staff.
    3. City Staff application selection.

      • Using ACC’s rankings, city staff will select final proposals based on feasibility of budget and timeline.
      • City staff will meet with selected artists/teams about proposed materials, design features, and timeline.
      • Artist/Team submits Agreement and insurance.
      • If all of the requirements have been met, artist/team can coordinate with city staff to implement public artwork.
    4. Once your artwork is completed, email city staff photos of it (from all major angles) for documentation and inclusion in the City’s public arts catalog.

     

     

    The ideal artwork will enhance the South Main corridor, represent Santa Ana’s vibrant arts culture, and promote awareness of the city’s social, cultural, and historical composition. The artwork must be appropriate for all ages and engage with the growing, diverse population in the City of Santa Ana.

    The ACC and city staff will review and evaluate the applications and final design proposals based on criteria that may include but is not limited to the following:

    • Artistic merit, craftsmanship, and originality—including theme and context of display in terms of scale, form, content, and materials.
    • If the proposal has technical design parameters, the ability to successfully execute
    • All angles of the artwork should be visible, with no components that are enclosed.
    • Artwork must be suited to continuous outdoor display and able to be maintained by the City. Use of graffiti-resistant materials is highly recommended.
    • Artwork cannot contain trademark images, logos, tag lines, or be in any way thematically linked to a commercial business, establishment, product, or service. Overt religious and political themes and symbolism will also be declined.
    • The City will reject for display works of art that are in violation of State or Federal obscenity laws.
    • Refer to “South Main Public Arts Initiative Description” document for specific criteria and guidelines regarding the 8 potential art installation ideas.
    • Local artists/teams are preferred, but not required
    • Experience creating artwork for public spaces, preferred but not required
    • Track record working within a timeline and budget, preferred but not required
    • Availability and ability to work for the term of the project

    As construction on the South Main corridor is being done, artists/teams can coordinate with city staff to install artwork to coincide with construction timelines to minimize art installation costs (ex: pouring cement foundations, preparing landscape, etc.)

    Download:

    Bus Shelter Example

    Fence Dimensions

     

    Three (3) locations for potential art installations are located along the South Main corridor. Refer to “South Main Public Arts Initiative Description” document for details about these designated locations.

    Site Locations:

    1. Main and Pine Parking Lot

    2. Main and McFadden Landscape Area (1105 S. Main Street)

    3. Main Street Median Strip Fence

    It is highly recommended that you visit a site on your own or schedule a site visit by contacting Isabel Gomez at igomez@santa-ana.org.

    Main and Pine Parking LotMain and Mcfadden Landscape AreaFence outside of Lathrop Intermediate

     

    Download:

    Bus Shelter Example

    Fence Dimensions

     

    Applicants must be age 18 or older. Candidates are eligible regardless of race, color, religion, national origin, gender, gender identification, military status, sexual orientation, marital status, or physical ability.

     

    A complete submission must include all the information and materials described below. The online application will prompt you to submit the information directly into the fields and to upload the submission materials described in the application guidelines. Please prepare all required materials before logging onto Submittable.com. Incomplete and late applications will be deemed ineligible and not be considered.

    **You may submit multiple proposals; however, each needs to have its own complete application.**

    1. Application Cover Sheet:
      Complete and submit the Application Cover Sheet online, worksheet provided at the end of this RFP.

    2. Letter/Statement of Interest:
      [Limit 1 page. Formatting guidelines: Double spaced, 12 points Times New Roman, one-inch margins]
      Describe in a couple of paragraphs your interest in the project and preliminary ideas for how you would approach this project.
      The letter should demonstrate your understanding of the project objectives and a preliminary proposal on how they would be achieved.

    3. Concise 2D or 3D representation/drawing
      In a single or a series of up to 5 images, present to-scale renderings of the proposed artistic enhancement, location, and orientation.

    4. Concept Narrative:
      [Limit 1 page. Formatting guidelines: Double spaced, 12 points Times New Roman, one-inch margins]
      Describe in a couple of paragraphs the concept and theme of the artwork. Include the proposed materials and process that will be used to create the artwork.

    5. Timeline:
      Submit a timeline for the design, fabrication, and installation of the proposed artwork.

    6. Budget:
      Submit a budget for all project cost, including artist fees, materials, supplies, installation costs, insurance, etc.

    7. Current Resume(s):
      If submitted as a team, please identify the team leader and include resumes for each team member, with each resume being no longer than three pages. Resume(s) should reflect artist experience designing, fabricating, and installing artwork in outdoor public settings. Resume(s) should include information regarding past public art commissions, design team experience, exhibitions, awards, grants, and education.

    8. Images of Past Work & Annotated Image List:
      [Limit 5 files, high resolution JPEG or PDF files only, with minimum 72 DPI resolution]
      Artists/artist teams must submit up to five images of relevant work samples. Every image file must be titled first with the number of the image in the order to be viewed, followed by the artist’s last name (for example: 01_Mendoza; 02_Mendoza). Number must correspond to an annotated image list. Images should be labeled with the title of the piece, the specific medium, the dates, and the dimension of the art. Artists applying as a team may include examples of existing collaborative work.

    9. Additional material included that is not requested by either the Public Works Agency or Arts & Culture Office will not be reviewed.

     

    It is the policy of the City that artists/artist teams selected through this RFP process must agree to maintain liability insurance, which will insure and indemnify the artist(s) and the City of Santa Ana for the duration of the contract.

    The artworks shall be owned by the City. Selection and funding are contingent upon a signed Agreement between the artist/team and the City of Santa Ana.

    The City of Santa Ana is not obligated to select a finalist from the submitted applications and reserves the right cancel this RFP at any time.

    • Submitting an application does not constitute an expressed or implied contract.

    • Proposers submitting will receive notification of the results of the selection process.

    • Application materials will not be returned.

    • This application is subject to ordinances in effect in the City of Santa Ana.

    • Design submissions on final rankings will be discussed at public meetings.

     

    Q:  Should I go to the designated area(s) and then design something for that space?

    A:  Yes, it would be best if you designed art specifically for the space.

     

    Q:  For the parking lot on Pine and Main, will I be able to draw a graphics on the pavement? Will a kiosk be added to the parking lot?

    A:  No graphics are allowed on the pavement to avoid driver confusion. A kiosk will not be added.

     

    Q:  For the parking lot on Pine and Main, will the "Public Parking" sign be replaced?

    A:  The City is open to replacing the existing "Public Parking" sign. New sign must have the words "Public Parking"

     

    Q:  Will the bus shelter in front of the Main and McFadden Landscape Area be replaced?

    A:  Yes, the bus shelter on Main and McFadden will be replaced, along with 17 other bus shelters on S Main St. from Warner to 1st Street. The panel designated for art on the bus stop has a visual opening of 6'-2 1/4" x 2'-7 1/2".

    Download:  Bus Shelter Example

     

    Q:  I'm planning to do a sculpture. Is there a height limit?

    A:  The sculpture size should not exceed 4' (width) x 4' (depth) x 6' (height)

     

    Q:  I understand that the maximum size of a sculpture in any of these areas will be 4x4x6 ft, but I was wondering if there could be multiple sculptures of that size (or smaller) within the same area? Or is the project only open to one sculpture per area? Could more than one sculpture be installed in any of the three locations? For example, in the landscape area on Main/MacFadden, could there be more smaller sculptures as long as they don't block the view or walkway where the grassy area narrows?

    A:  The City is open to installing more than one sculpture within the same area if the budget allows.

     

    Q:  Are there any budget parameters I should consider?

    A:  We currently don't have a set budget, but we are aiming to allocate $50,000 from the South Main Street Corridor Improvement Project towards the Arts Initiative. The budget will be dictated by how much contingency money is left over once the project is nearly complete. That means we can have anything from $10,000 to $50,000 to $80,000 left over--we just don't know yet. With that being said, that doesn't mean the Arts Initiative won't happen. It just means the City will try to find the money elsewhere. 

     

    Q:  Will the City be responsible for the fabrication of the artwork or does my proposal need to include the cost of fabrication and installation?

    A:  The cost for the entire artwork, including fabrication and installation, should be included in the "Project Budget" that you submit. If your proposal is selected, and funds are available, the City can fund the costs associated with delivering the final product.

     

    Q:  Will damaged parts of the fence be replaced?

    A:  The City is open to replacing damaged parts of the fence if the budget allows.

    Download:  Fence Dimensions

     

    Q: Will the City be responsible for insuring the project? 

    A: It is the policy of the City that artists/artist teams selected through this RFP process must agree to maintain liability insurance, which will insure and indemnify the artist(s) and the City of Santa Ana for the duration of the contract. The cost of insurance for your proposed project should be included in the "Project Budget" that you submit. If your proposal is selected, and funds are available, the City can fund the costs associated with delivering the final product.

     

    Q:  Will there be traffic control?

    A:  Yes, the City will provide traffic control wherever it is necessary.

     

    Q:  Will there be an area where the artists can store their equipment?

    A:  At this moment, the artists are responsible for storing their equipment. Equipment storage logistics and costs should be incorporated into proposal.

     

    Q: What if I want to submit more than one design?

    A: You can submit multiple designs, but you would have to submit each one in separate applications.

     

    Q: How many themes from the "South Main Public Art Themes & Links" do I need to include in my proposal? 

    A:  The "South Main Public Art Themes & Links" has examples of historic South Main themes and architecture. Having at least one historic theme in your proposal is highly recommended

     

    Map image - Project Location 2.5 miles along South Main Street between 1st Street and Dyer Road